Job Description
LOCATION: Onsite, Fairfax VA Headquarters, full-time Monday - Friday
SUMMARY: Process invoices, check requests, expense reports and travel advances. Provide support to the Accounts Payable Department. Perform check processing, verification, and filing. Review, verify, and process invoices and check requests. Verify such expenditures for 1099 compliance, multi-state sales and use tax compliance, proper approval and coding.
ESSENTIAL RESPONSIBILITIES:
- Clocks in all incoming mail for the Division and distributes them accordingly.
- Responds to all vendor, staff or department inquiries. Answers calls that come through the general A/P phone line.
- Maintains vendor, W9, and W8 files.
- Processes travel advances in the Accounts Payable system.
- Monitors travel advances to ensure that expense reports to clear these advances are submitted timely.
- Ensures invoices and check requests are not processed without a verified Form W9.
- Processes expense reports, invoices and check requests.
- Reviews invoices, check requests, and expense reports for verification of authorization and coding and processes them in the Accounts Payable system.
- Reviews invoices and check requests to ensure compliance with 1099 and 1098 reporting requirements.
- Reviews invoices and check requests for applicability of use tax to ensure proper assessment of multi-state and use tax regulations.
- Assembles copies of checks and ACH slips with corresponding payment documentation (invoice, check request, etc.) and file documentation in vendor files. Mail out or distribute the checks as applicable.
- Creates assigned monthly journal entries.
- Maintains reconciliation sheets for assigned accounts.
- Other duties as assigned.
SCOPE: Communicates with Financial Services Division and other NRA staff, management, and outside customers. Responds to vendor and staff inquiries and provides solutions.
EDUCATION AND EXPERIENCE:
o Associate's degree
o Two year college level course work in a related field
o 1-3 years accounting-related experience.
o Solid experience working within an automated accounting system.
KNOWLEDGE, SKILLS, ABILITIES: Effectively accomplish tasks with minimal supervision. Solid pc skills with proficiency in Excel, Microsoft Word, and Microsoft Dynamics software are preferred. Must possess strong interpersonal skills. Must have strong verbal and written communication skills. Must be able to perform data entry and inquiry functions in a data processing environment. Must have strong self-review skills, focused on accuracy, effectiveness, efficiency and detail.
Job Tags
Full time, Monday to Friday,