Job Description
Main Duties And Responsibilities - Reconcile of Credit Card Statements
- Payable Check Run
- Positive pay by checks and ACH - JP Morgan
- Payable - 3 Way Match
- Payable - 3 Way Match Indirect- Backup only
- AR Backup- Invoicing and Cash Application
- Check all vendor emails - Pull invoices from email, account statements, past dues.
- Code and Voucher Invoices - Code all invoices w accounting code and enter invoice information onto voucher
- Process invoices in Adapta
- Run AP Aging Report - Run report and evaluate accounts for check run
- Disbursement of Checks - Sort and match up checks with their invoices for signature.
- Disbursement of Checks - After signature, disburse checks via mail or contact vendor for pick up
- Scanning of Checks - Prep Check package with invoice and back up. Scan to N: drive.
- Reconcile OP Invoices - Check OP work order against Invoice. Check for discrepancies, email Purchasing or Vendor regarding price issues.
- Code and Voucher OP Invoices - Code all invoices w accounting code and enter invoice information onto voucher
- Process OP Invoices -Enter invoice in Adapta and in Lamsco Manager (broken out per item) for estimating
- Reconciliation of Inventory vs Invoices -Run Inventory report and reconcile against trial balance and provice reports weekly to Kelly and Monthly to Nilse
- Reconcile Vendor Statements -Pull Statements from Vendor and run our vendor statement to compare and verify balance
- Check Vendor past due emails - look into Vendor account as needed when they are looking for payment
- Positive Pay- Comerica -Verify checks coming through bank against Adapta.
- Request Invoices -Email Vendor and/or Purchasing for missing invoices
- Request Work Orders -Email Quality and Purchasing for missing work orders or work orders missing information
- Edit Vendor Profile -Update Address information for Vendors
- Request W9's - Contact Vendors for current W9 forms
- Process Credit Memos- Code and process credit memo into adapta .
- Process Expense Reports -Voucher and Enter into Adapta.
- Process Incoming Customer Payments- Receive physical check from mail and send to drop box - notify Nilse & Kimberly by email of check details
- Process COD's Code and Process spot invoices for COD's
- Additional Duties, as assigned.
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