Job Description

Company Description:

Lopes Limited provides industrial, construction, and installation services to various industries such as mining, energy, chemical, and oil. Our company is located on a 400-acre industrial park, conveniently situated next to the Trans-Canada Highway with a spur connecting to a main rail line. This unique location allows us to efficiently build, store, and ship all of the products we fabricate.

For over 45 years, Lopes has been providing quality workmanship for a wide range of projects. Building strong relationships with our clients, subcontractors, and suppliers is the key to our success, and we are committed to maintaining the highest standards of integrity in all of our partnerships. Our main priority is delivering successful projects that meet our partners’ specifications safely and on time.

DOCUMENT CONTROL SPECIALIST

Lopes is seeking a motivated, detail-oriented professional to implement a digital Document Management System. The responsibilities encompass the establishment of document control processes, the management of documents both internally and externally, system administration, and facilitating communication and collaboration across various departments. The ideal candidate should possess the ability to work both independently and as part of a team.

RESPONSIBILITIES:

• Develop and implement document control procedures to ensure consistency and compliance.

• Create and maintain document templates for standardized formatting.

• Receive, register, and log incoming documents into the document control system

• Review documents for accuracy and completeness

• Distribute documents to relevant stakeholders

• Maintain filing system for electronic documents

• Utilize document management software to track document versions

• Monitor and maintain the integrity of the document control system

• Provide training to staff on document control procedures and system usage

• Collaborate with different departments to identify document needs and ensure timely

updates

• Respond to document-related inquiries from stakeholders

• Communicate changes in document procedures and updates relevant to personnel

REQUIRED SKILLS:

• Attention to Detail – Ability to review documents for accuracy and identify errors

• Organizational Skills: Efficiently manage large volume of documents and maintain structured filing system

• Technical Proficiency: Familiarity with document management software and database systems

• Compliance Awareness: Understanding of regulatory requirements and quality standards related to document control

WHY CHOOSE LOPES AS AN EMPLOYER:

 Competitive Salary

 Comprehensive Benefits including Dental, Vision, Disability and Life Insurance

 Company RRSP’s

 Wellness and Employee Assistance Programs

 Opportunities to grow within your community

 Company Events

 Work-life Balance

 Culture that is built on Respect, Health and Safety and Integrity.

For more information about Lopes Limited visit our website at

We thank all candidates for their interest but only those considered for an interview will be contacted.

At Lopes we are committed as being an equal opportunity employer. Lopes offers a barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact Lopes directly for such arrangements at jobs@lopes.ca.

Job Types: Full-time, Permanent

Additional pay:

• Overtime pay

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• RRSP match
• Vision care

Schedule:

• Monday to Friday

Work Location: In person

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