Job Description

LOOKING LATIN AMERICAN BASED CANDIDATES

Position : Executive Assistant

Working Schedule : 8a-5p EST

Salary Range : 1,300-1,500 USD Monthly ( the final salary will be determined by the candidate's level of experience and at the discretion of the client)

Job Description:

You will be working directly with a dynamic entrepreneur and real estate investor who owns and operates multiple ventures, including:

• A boutique real estate firm focused on West and Central Florida.
• A technology-driven Title Company serving the entire State of Florida, with expansion plans via franchising and joint ventures.

Despite operating in the real estate and title industry, this is not a traditional “real estate assistant” role. Instead, you will serve as a critical right-hand partner to a busy CEO in a fast-paced, entrepreneurial environment.

Role Overview: 

We are seeking an Executive Virtual Assistant to provide comprehensive administrative and project support to the CEO. This role is 100% remote, full-time (Monday–Friday, 8 AM – 5PM EST), and ideal for someone with a proactive, “go-getter” attitude who thrives on taking initiative and delivering results.

Key Responsibilities:

• Executive Administrative Support
  • Manage the CEO’s calendar, schedule, and daily priorities.
  • Coordinate meetings and appointments; handle travel arrangements and itineraries (including personal travel).
  • Monitor and prioritize incoming email/messages; draft correspondence on behalf of the CEO.
• Communication & Coordination
  • Serve as a liaison between the CEO and internal/external stakeholders.
  • Provide excellent customer support and handle inquiries across multiple channels.
  • Conduct research and compile data for projects, presentations, or meetings.
• Project & Task Management
  • Oversee and track special assignments and projects from inception to completion.
  • Utilize tools such as Asana, Keap, GoHighLevel, Zoho, and Slack to organize tasks, follow up on deadlines, and ensure smooth workflow.
  • Provide administrative support for marketing campaigns and assist in creating collateral.
• Organization & Systems
  • Maintain digital filing systems, task lists, and other records for streamlined operations.
  • Continuously look for ways to optimize or improve processes for better efficiency.
• Miscellaneous Tasks
  • Some personal tasks for the CEO, including scheduling medical, dental, or personal appointments.
  • Carry out additional duties as required to support the CEO’s day-to-day operations and strategic objectives.

Qualifications:

• Experience & Background
  • 2+ years of experience and a proven track record supporting C-level executives in a virtual or in-person capacity.
  • Real estate industry experience is a plus (but not required).
  • Solid understanding of project management and CRM tools (e.g., Asana, Zoho, Keap, GoHighLevel).
• Technical Requirements
  • Reliable high-speed internet connection (minimum of 100 Mbps).
  • Late-model computer (dual monitors strongly preferred) plus a quality headset for calls and virtual meetings.
• Skills & Competencies
  • Fluent English is required; bilingual (English/Spanish) is highly preferred.
  • Exceptional verbal and written communication skills.
  • Strong organizational, time-management, and multitasking abilities.
  • Comfortable working independently with minimal supervision; resourceful, self-motivated, and proactive.
  • Proficient with Google Workspace (Docs, Sheets, Slides) and MS Office Suite.
• Work Ethic & Culture Fit
  • High level of professionalism and confidentiality.
  • “Do whatever it takes” mindset to get the job done.
  • Enthusiastic problem-solver with a keen attention to detail.

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