Job Description

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Part-Time Virtual Marketing & Administrative Assistant

Organization: Communitology (Essex Junction, VT remote position)

About Us:

Communitology is a global network of social scientists who provide

expert testimony and research in asylum and immigration cases. We coordinate 150+ consultants across 170 countries, supporting legal teams with high-quality, evidence-based reports.

Position Summary:

We are seeking a part-time Virtual Marketing & Administrative Assistant

to support the Executive Director with case management, scheduling, consultant onboarding, marketing, and communications tasks. The ideal candidate will be highly organized, detail-oriented, and comfortable balancing multiple priorities in a fast-paced environment. The goal of this role is to save time for the Executive Director and ensure Communitology presents a polished, professional presence.

Responsibilities:

Manage inbox by triaging emails, drafting responses, and flagging

priority messages.

Maintain Executive Directors calendar, deadlines, and reminders.

Update Airtable with new cases, consultant assignments, and progress

tracking.

Organize files in Google Drive/Dropbox and ensure proper version

control.

Support consultant onboarding: collect CVs/photos, manage W-9/W-8BEN

forms, create proxy emails, and update directories.

Update and maintain WordPress website content, including consultant

profiles and announcements.

Design simple branded materials (social media graphics, flyers,

templates) using Canva or Adobe tools.

Manage and schedule social media content across LinkedIn, Twitter/X, and

other platforms.

Assist with newsletters and email marketing campaigns.

Prepare a weekly case status digest and consultant update for the

Executive Director.

Qualifications:

Required

2+ years of experience in an administrative, virtual assistant, or office support role (remote experience preferred).

Strong organizational skills with proven ability to manage email,

scheduling, and digital files.

Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive) and

Microsoft Office.

Familiarity with tools such as Airtable, Dropbox/Google Drive, and

Jotform.

Excellent written and verbal communication skills, with attention to

detail and professionalism.

Preferred

Hands-on experience managing social media accounts (LinkedIn, Twitter/X,

or similar).

Basic graphic design skills using Canva or Adobe Creative Suite.

Experience updating and maintaining WordPress websites.

Familiarity with email marketing platforms (e.g., Mailchimp, Constant

Contact).

Background in nonprofits, consulting, research, or small business

environments.

Soft Skills

Highly organized, detail-oriented, and reliable.

Creative communicator with the ability to adapt tone and style for

different audiences.

Self-starter, comfortable working independently with limited

supervision.

Tech adaptable and eager to learn new systems.

Discreet and professional in handling sensitive or confidential

information.

Position Details:

Part-time, virtual/remote role (1020 hours per week, depending on

workload).

Flexible scheduling, with availability during business hours preferred.

Compensation: \$22\$26/hour depending on experience, with consistent

part-time hours.

Location:

Remote (preference for candidates based in Vermont).

Veteran & Military Spouse Preference:

Qualified veterans and spouses of active-duty service members are

strongly encouraged to apply. Preference will be given in hiring.

To Apply:

Submit your resume and a brief cover letter to info@communitology.co.

Job Tags

Part time, Work at office, Remote work, Flexible hours,

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